Human Resource FAQs

A:  You should immediately notify your manager or department head of your circumstances and be prepared to provide your manager with the date you first began to have symptoms of COVID-19, when you last were physically at work, and anyone at work with whom you had direct contact.

A:  The manager should first ask if the employee has contacted their physician, the date the employee first began to have symptoms that resulted in a presumptive or confirmed COVID-19 diagnosis, and the last time the employee was in the workplace.  A list of additional required questions is located below.  The manager should then notify the Manager of Human Resources and Organizational Effectiveness of the employee’s situation or diagnosis of COVID-19 and the information gathered from the employee.  The manger must contact HR by emailing HR at [email protected].

The manager should ALSO do the following:

1. Inform the ill employee to stay in contact with the manager to ensure when the ill employee has been cleared by a physician to resume any and all job functions, either by telecommuting or in the workplace.
2. Determine if contact with the employee in the workplace occurred within the past 14 days or if there was a close contact in the workplace under CDC guidelines as defined as—
3. A) being within approximately 6 feet of a COVID-19 case for a prolonged period of time

or

1. B) having direct contact with infectious secretions of a COVID-19 case (ie:  being coughed on).
2. The Manager of Human Resources and Organizational Effectiveness will inform employees who have been identified as having been in close contact with the ill employee that an employee has been identified as presumptive or confirmed with COVID-19 and that they have been identified as an individual for whom there was sufficient contact to warrant notification. To the extent possible, this notification should be done by phone, but if this is not possible, an email is sufficient.

IMPORTANT!  At no time should the identity of the co-worker ever be disclosed to any other co-workers, this information should remain confidential and only known to the manager and HR, unless the ill employee voluntarily discloses their status to co-workers.

3. The Manager of Human Resources and Organizational Effectiveness will inform the close-contact-employees that they are to go home and self-isolate, or if the employees being notified are already telecommuting, that they must not come to the workplace and self-isolate for a fourteen (14) day period from the date of the last known contact with the ill co-worker.  A suggestion will be made to direct the employee to their primary care physician for further guidance.
4. If the employee feels they are well enough to continue their telecommuting duties, they should discuss that with their manager and their healthcare provider. No employee who is ill is expected to continue working.

A:  You should stay home under the care of your primary care physician for the length of time recommended by your physician.  No employee should return to work until the last symptoms have cleared and you have been assessed by your provider and cleared to return to work.

Your manager will be required to inform other employees who could have been in close contact with you that they may have been exposed to COVID-19. At no time will your identity be disclosed to any co-workers by your manager; that information will remain confidential and only the knowledge of the manager of HR.  You may voluntarily share your information with whomever you choose.

A:  After understanding the protocols noted in earlier FAQs above, an individual can always voluntarily choose to notify their co-workers their diagnosis.  This is an individual decision.  Program Coordinators will be required to notify students and their families accordingly.

A:  If you are an employee who becomes aware of a vendor who has visited the workplace and has been diagnosed as either presumptive or confirmed with COVID-10, please contact your manager immediately.  All managers who are notified should first contact the Manager of Human Resources and Organizational Effectiveness by emailing HR at [email protected].  Once a determination is made whether a CLD employee came into close contact with the vendor as defined by the CDC, the Manager of Human Resources and Organizational Effectiveness will notify all co-workers that they may have come into close contact with a vendor or individual in the workplace who has been diagnoses as presumptive or confirmed with COVID-19 following the protocol outlined in FAQs above.

A:  The ill employee should first contact their physician or healthcare provider and inform them they are not feeling well.  They should then contact their manager.  Your manager will follow the appropriate steps as outlined in #2 above, which must include contacting the Manager of Human Resources and Organizational Effectiveness at [email protected].

If they are later diagnosed with presumptive or confirmed COVID-19, please refer to the FAQs above for further guidance.